ClassNex User Manual

Manage the relationship types used to connect guardians with students, such as parent, sponsor, or emergency contact.

Manage the different types of school fees such as Tuition, Transport, Examination, and other charge categories used in the billing system.

Manage discount rules applied to school fees such as scholarships, sibling discounts, staff discounts, and other fee reductions used during billing.

Manage payment methods used for collecting school fees and other payments, including Cash, Bank Transfer, Card, and Mobile Money.

Manage other income categories such as donations, grants, interest income, fundraising proceeds, rental income, sponsorships, and other sources of income for accurate financial tracking and reporting.

Manage expense categories used to organize school expenditures, such as salaries, utilities, maintenance, transportation, office supplies, and other operational expenses for accurate financial tracking and reporting.

Manage subjects offered by the school and used across classes, assessments, and academic records.

Manage academic stages and progression levels across the school system.

Manage class streams that group students within the same class, such as A, B, or C streams.

Manage class tracks that define different academic pathways or progression routes for students within the school.

Manage refund categories such as overpayments, fee adjustments, deposits, withdrawals, scholarships, and other student-related refund reasons for accurate financial tracking and reporting.

Manage expense refund categories such as overpayments, returned purchases, cancelled expenses, reimbursements, and other expense-related refunds for accurate financial tracking and reporting.

View the nationalities available for student records to ensure consistent student information, identification, and reporting across the school.

View the international phone codes available for users and guardian contact information to ensure accurate and consistent telephone records across the school.

Manage automatic reminders that notify guardians about upcoming, due, and overdue school fees.

Configure online payment gateways that allow guardians to securely pay school fees through ClassNex.

Manage the subjects assigned to this class, including adding or removing subjects offered to students in this class.

Manage the terms that make up this academic session, including start and end dates, active status, and academic scheduling.

Manage the fee structure for each academic session term, including assigned fee types, amounts, and how they are applied to students for billing and invoicing.

Assign or remove roles for this school user to manage their permissions and access within the school management system.

Assign, update, or remove guardians for this student to maintain accurate contact information and family relationships within the school system.

Manage discounts for this student including assigning new discounts, editing existing ones, or removing discounts applied to student fees.

Manage documents associated with this student, including birth certificates, identification documents, medical records, admission documents, previous school records, and other supporting files for accurate student record-keeping and administrative purposes.

Manage additional information for this student, including adding, editing, or removing custom details such as National ID, Passport Number, and other relevant student information.

Student subjects for this enrollment.

Manage documents associated with this expense, including invoices, receipts, quotations, purchase orders, payment confirmations, contracts, and other supporting files to maintain accurate financial records and simplify auditing.

This action will approve this expense in the system.

This action will reject this expense in the system.

This action will mark this expense as paid in the system.

View detailed information about this transaction, including payment details, transaction status, payment method, amount, related student information, and its role in the school financial records.

This action will confirm this payment in the system.

This action will reject this payment in the system.

Manage documents associated with this student, including admission forms, birth certificates, identification documents, academic records, medical records, guardianship documents, transfer letters, consent forms, and other supporting files to maintain complete and accurate student records.

This action will approve this student refund in the system.

This action will reject this student refund in the system.

This action will mark this student refund as paid in the system.

This action will confirm this expense refund in the system.

This action will reject this expense refund in the system.

This action will confirm this other income in the system.

This action will reject this other income in the system.

A clear view of your school's income, expenses, and cash flow.

Track outstanding balances and payment collections.

Financial performance and trends at a glance.

A clear view of student enrollment and status.

Understand enrollment patterns and student status.